5.1. Cover letter issued by the diplomatic mission of the country of origin accredited to Bucharest or of the Romanian Embassy in the respective country.
5.2. A dully filled in MAE application form (Annex 1) for a scholarship to study in Romania.
5.3. MEN application form (Annex 2) for the Letter of Acceptance to study in Romania. In case the applicant’s file is selected by the MAE and the MEN selection boards, MEN issues and sends to the applicant the Letter of Acceptance to study in the Romanian system of education, based on this application form dully filled in.
The Letter of Acceptance is necessary for the registration at the university and for the application for the long stay visa.
5.4. Authorized copies of the study documents (baccalaureate and university diplomas if necessary) and their authorized translation in Romanian, French and English if necessary.
Note: in case the candidate is still studying in the last year of pre-university study, the file should contain a document (and its authorized translation) confirming the year of study and the fact that the candidate will graduate at the end of the 2014 – 2015 school year, specifying the date when the graduation diploma is issued. In case the candidate’s application file is accepted, the candidate – graduate of high school or equivalent studies – is obliged to send to the diplomatic mission, by 15 August 2014, an authorized copy of the graduation diploma and its authorized translation or, if the case may be, a copy of the document attesting that the candidate has graduated, specifying also the date when the graduation diploma is issued.
The candidates for post-graduates studies must submit all previous diplomas of studies with authorised copies of the diploma and its authorized translation.
5.5. Authorized copies and authorized translation of the diploma supplement transcript for the studies done so far.
Note: The pre-university candidate who enrols in the Romanian university system will have to submit the authorised copy of the diploma supplement transcript of the last school cycle, i.e. high school or its equivalent. Candidates who are studying in their last year of study will submit the diploma supplement transcripts for the previous years and for the first part of the current school year (until the submission date).
In case the candidate requires the equivalation of partial university studies (intermediary year) and the continuation of studies in Romania, the diploma supplement transcript should be accompanied by the authorised copy and authorised translation of the curriculum for the partial studies done so far.
In case a graduate of higher education studies applies for post graduate studies, he/she has to submit the authorised copies of all documents attesting the graduation of higher education done so far, diploma supplement transcript included.
5.6. Authorized copy and authorized translation of birth certificate.
5.7. Authorized copy of passport.
5.8. Medical certificate attesting that applicant is not affected by any transmissible disease or by other illnesses incompatible with the future profession.
5.9. The candidate’s CV.
5.10. 4 recent passport-type photos.
The authorisation of documents is made by public notaries in the countries of residence or by the sending diplomatic missions, as the case may be.
MAE – DDPCS checks the application files and submits the valid candidatures to the MAE Selection Board. The files selected by this Board will be sent to the MEN Selection Board. The selection criteria are: the candidates’ competence (former scholar performances, mentioned in his/her study papers) and the chosen priority field of study.
The Boards will approve the list of 85 accepted candidates and a waiting list, in case any selected candidates give up the scholarship.
The MAE board makes the first selection between 15 and 20 March 2014. By 1 April 2014, MAE sends to MEN the selected files. The MEN Board meets in April 2014 to make the final selection and will send list of successful candidates by 30 April 2014.
The selection results will be announced by 30 May 2014 to each diplomatic mission that submitted application files.
MEN will issue (between 15-30 May) a Letter of Acceptance to Study in Romania for the successful candidates. This letter will mention also the supplementary preparatory year compulsory for learning the Romanian language (if applicable) and the academic institution/ institutions where the courses will take place.
In case the candidate does not specify two options in the application form and the chosen university cannot offer a place, MEN may make another offer of university (same faculty), according to the availabilities of the Romanian higher education institutions. If the letter of acceptance to study in Romania contains another equivalent offer, the candidate is free to reject it.
The candidate will receive the original Letter of Acceptance to study in Romania as soon as possible from the diplomatic mission that submitted the file to MAE/DDPCS.
After receiving the Letter of Acceptance, the candidate will contact the Romanian embassy in his/her country of origin or of residence to apply for a long stay student visa (for Romanian diplomatic missions, see http://www.mae.ro/en/romanian-missions; the applications must be submitted until June 30, 2014).
The candidate has to fulfil until September 15th the dossier with all the necessary documents: the copy of the diploma and the authorized translation of the diploma or of the certificate attesting that the applicant has graduated high school, university or an equivalent institution, issued after the submission of the application file, mentioning the date when the diploma is issued.
The diplomatic missions that received the selection results have to send to MAE/DDPCS (by fax or e-mail):
If the diplomatic mission does not send the candidate’s confirmation or if the candidate’s file is not completed with the above-mentioned documents, the selection Boards consider that the scholarship is refused and it is automatically transferred to a candidate on the waiting list.
The scholarship holders will receive a Minister’s Matriculation Order to be presented upon registration at the Rectorate of the university that accepted them, together with the above-mentioned documents.